Three ways to run itOnly one is truly set-and-forgetHosted = we keep it aliveSelf-host = you own the stackStatic = nothing to maintain
Schools & PTAs · Hosting & ownership

Three ways
to run your site.

“Set it and forget it” isn't a property of the software — it's a property of who hosts it. Below: the three ways to run a school site, and the exact line between features that are truly maintenance-free and features that need hands as the platform moves underneath them.

The three options

one real number each
Static Org
$3–4k
one-time · $0 / year
True set-and-forget

Public site, calendar, newsletters, galleries, document downloads, a donate button, and a contact form to your inbox. No login, no database, nothing that can rot.

Best for Boards that want a clean, fast site and never want to think about it again.

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Recommended
Full Org — Hosted
$900
/ year · $0 setup
We host it. We keep it alive.

Everything in Static plus member portal, RSVPs, volunteer sheets, dues & payments, spam-protected forms. Hosting, backups, monitoring, security patches, and content help — all included.

Best for Almost every PTA. The upkeep is ours, not your volunteers'.

Start with Hosted
Full Org — Self-Host
$7,000
one-time + $1,200 / year
You own the whole stack.

The full Hosted feature set, stood up on your own Cloudflare account — you own the database, the secrets, the infrastructure. The retainer keeps it patched; without it, the upkeep is yours.

Best for Technical boards that want full ownership and accept the maintenance that comes with it.

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Needs a login, a database, a secret, or sends mail? → needs upkeep.

What actually needs maintenance

18 features mapped

Every feature is one of two kinds. The left column runs for years untouched. The right column rots — not because your code changes, but because Cloudflare, dependencies, and email deliverability move underneath it.

Set & forget8
Homepage, about, staff pages Pre-rendered HTML
Calendar & events (published) Content files
Newsletters & announcements Content files
Photo galleries Object storage
Document & form downloads (PDF) Object storage
Donate button (hosted link) Stripe-hosted page
Contact form → your inbox Email routing
Maps, embeds, social links Static markup
No login · no database · no secrets. Deploy once, runs for years.
Needs upkeep10
Member / parent login Auth + sessions Security patches; #1 break-fix surface
Member directory / roster Database Backups & migrations; lose it, lose the list
Password reset / magic links Email + secrets Deliverability drift, expiring keys
Members-only gated content Auth + database Depends on auth staying alive
Event RSVP / signups Database writes Concurrency, integrity, spam
Volunteer sign-up sheets Database writes Same as RSVP
Payments / dues tracking Stripe + webhooks Webhooks break silently on API changes
Spam-protected intake forms Database + bot check Bot abuse, rule drift
AI / document chat (optional) Vector search + model Model deprecation, cost control
Admin dashboard / CMS login Auth + database Everything above, combined
Platform churn, security patches, backups, deliverability, break-fix.

So which do you want?

honest read
Want zero maintenance? Take Static Org — skip the stateful features. It really is set-and-forget.
Want the portal & payments, no hassle? Take Hosted — the stateful stuff is real work, and on this plan it's ours.
Want to own the infrastructure? Take Self-Host — you own the stack; the retainer keeps it from rotting.

Not sure which fits your board? Book a free 20-minute call — I'll tell you straight which one actually makes sense for your school.

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